USA: 2012 Feb: Office of Inspections Inspection of the Bureau of Educational and Cultural Affairs Report Number ISP-I-12-15, February 2012

Office of Inspector General i USA har periodevise vurderinger av  Bureau of Educational and Cultural Affairs (ECA). Som dere ser av de ulike punktene under, er har ECA problemer med implementering, håndtering og økonomisk styring med utvekslingsbransjens 1200 godkjente utvekslingsorganisasjoner i USA. Kun de punktene som har med utvekslingselever å gjøre er tatt med. Jeg har linket til hele rapporten for de av dere som er opptatt av å forstå detaljene.

United States Department of State
and the Broadcasting Board of Governors
Office of Inspector General
Office of Inspections
Inspection of
the Bureau of Educational and
Cultural Affairs
Report Number ISP-I-12-15, February 2012
Key Judgements

•  The Bureau of Educational and Cultural Affairs’ (ECA) prestigious exchange programs enhance mutual understanding and are increasingly aligned with foreign policy priorities. However, long-standing institutional weaknesses undermine ECA’s effectiveness.

•  Some ECA employees resist adopting processes fundamental to operating efficiently within the Department of State (Department).

•  The ECA/Bureau of International Information Programs (IIP) executive office should be restructured to improve management oversight and increase efficiency, particularly with respect to human resources operations and support services.

•  Significant increases in annual exchange visitor visa issuance have left ECA struggling to oversee the more than 1,200 sponsor organizations responsible for ensuring positive cultural exchange experiences for participants, many of whom are youth.

•  …

•  ECA …

•  Grants officer representatives do not adequately perform monitoring and evaluation responsibilities, creating vulnerabilities in program implementation and oversight of funds. ECA has more than 100 outstanding grants awaiting closeout; once that step is complete, the bureau will be able to deobligate an estimated $4 million.

•  ECA …

•  Embassies use their own funds for exchange activities without informing ECA, raising issues of coordination and conformity with established standards.

•  ECA’s systems and applications do not meet all user needs due to the absence of stakeholder participation, systems documentation, and management review and approval throughout the development process.

All findings and recommendations in this report are based on conditions observed during the on-site review and the standards and policies then in effect. The report does not comment at length on areas where OIG did not identify problems that need to be corrected.

The inspection took place in Washington, DC, between September 28 and December 1, 2011. OIG did not visit the East-West Center in Hawaii, but two team members visited New York City.

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